The "Management" package is a collection of modules for managing one or several childcare centers, kindergartens and schools.
Minibook can be used on all levels:
Country
Organize all your educational institutions in the country. Track data from all kids and institutions.
Municipality
Group institutions and manage enquiries on municipality level, track and share documents.
Institution
Singe educational institution, connect with families and share high level service.
Auto invoicing & payments
Invoicing families has never looked so simple. It should take you seconds, not days.
Don’t waste hours on manual work. Send batch invoices in one go. Allow families to pay easily on the phone. Never chase payments again.
Minibook automatically creates invoices based on each child’s plan and attendance for you.
Get a handle on any debt, boost occupancy, and maximize staff hours. See exactly where money is missing, real-time balances, and easily send reminders.
Financial reports. Detailed reports give you a bird’s eye view of all finances - from occupancy to payments.
Revenue forecasting. Set goals, budgets, and predict future revenue. You’ll spot gaps and where to make changes.
Get an overview of all occupancy and availability, so you can see how many free spots are left in the institution or municipality level.
The Enquiry Management module in Minibook empowers municipalities and kindergarten chains to efficiently handle enquiries from parents and optimize resource allocation. This module provides a centralized platform to track and respond to parent enquiries, schedule visits, and manage waiting lists. With advanced filtering and sorting options, users can prioritize and categorize enquiries for effective follow-up. The module also includes tools for tracking resource availability, such as staff and classroom capacity, ensuring that responses are informed by real-time data. By simplifying communication and enhancing organizational oversight, the Enquiry Management module helps providers deliver exceptional service and build strong relationships with families.
The Subsidies module in Minibook is designed to streamline the tracking and management of childcare subsidies, both received from and provided to municipalities. This module enables childcare providers to effortlessly manage subsidy applications, monitor approval statuses, and keep accurate records of payments and balances. With automated notifications and detailed reporting features, users can ensure compliance with municipal regulations, optimize financial planning, and enhance transparency in subsidy transactions.
The Meeting and Board module in Minibook is designed to facilitate efficient communication and decision-making within childcare organizations. Employees can use this module to schedule and document meetings, capture detailed notes, and record decisions. For school boards, the module offers the capability to conduct online meetings, ensuring all members can participate regardless of location.
The Documents and Wiki module in Minibook is a comprehensive solution for organizing and sharing important information within childcare organizations. Managers can securely save and categorize essential documents, making them easily accessible to employees.
Maintenance
The Maintenance module in Minibook provides an efficient way to manage, budget and track the progress of maintenance tasks within childcare facilities. Users can create and assign maintenance tasks, set deadlines, and prioritize them based on urgency.
